Marquee hire Terms Conditions
Definitions Contract, We, Us, The Company; J & L Marquees. You the person, firm, company or other organisation hiring equipment from us. The site the location where equipment is to be constructed and or supplied as specified in the contract. Equipment the items listed in the contract and any other items used to facilitate the equipment on site. These conditions override any terms and conditions you may have put forward, unless we have agreed to any other conditions in writing and this agreement has been signed by a Directory of J & L Marquees.
Corona Virus/Covid-19 – Cancellation/Reschedule
We understand the current situation is very worrying. With advice changing by the day we are operating on shifting sand. After 15 years of trading we operate with firm financial foundations and will be here when this is all over!
So…The big question is what happens if you need to cancel or reschedule?
We are working within the policies set out by Public Health England and the government on COVID-19.
WHERE WE STAND:
For your information here is our up-to-date standard terms and conditions signed at the time of booking:
‘In the event of any cancellation or reschedule, any booking fee or deposit that has been paid is non-refundable. Cancellation charges will be made as follows: • Notice given more than 90 days prior to event/hire – None of remaining balance due • Notice given 90-61 days prior to event/hire – 50% of remaining balance due exc logistics costs • Notice given 60-31 days prior to event/hire – 75% of remaining balance due exc logistics costs • Notice given less than 30 days prior to event/hire – 100% of remaining balance due inc logistics costs’
However, to help during this unprecedented and challenging time we will support you.
- Reschedule your event
We will offer you a reschedule at no extra cost. You can reschedule your booking date by email and telephone call please. - To confirm!
Your deposit will be held on account and offset against your new booking
We will reschedule your booking on any available date within 18 months of the original booking.
Marquee hire Charges
Our Charges The company’s quotation for hire charges is made on the assumption that the site on which the equipment is to be constructed or to which goods are to be delivered is;
- Level firm ground with easy access for heavy motor transport.
- Has no drain pipes, cables or other services buried beneath the surface or otherwise concealed.
Should the site not comply with these requirements, the company may in its discretion either rescind the contract by giving verbal or written notice to the hirer or make additional hire charges. The company shall not be liable to the hirer for any loss damage or expense resulting from such rescission of the contract.
- Charges for Hiring: You must pay the hire charges shown in the contract at the time when they fall due as listed on the contract schedule.
- Interest and Other Charges: If you do not pay the amount when it is due, we will add interest to the amount that is overdue. We will add interest each day at a rate equal to 4% above Barclay Bank Plc base rate at the time. Charging interest will not affect any other rights we may have. Interest can be charged before or after we have obtained any court judgement against you. You must also pay any of our reasonable expenses in recovering money or goods from you.
Marquee hire Terms – Contract
When The Contract Starts The contract comes into effect when you have placed an order, by which you agree to keep these conditions and we have accepted your order, complete with deposit for 25% and an Acceptance of Contract form. Employees and or agents of J &L Marquees do not have authority to make representations regarding equipment, the site or any other matter, only Directors of the Company may do this. The customer may not rely on any representations which we have not confirmed in writing and signed by a Director of the Company.
Marquee hire Construction
Delivery, Erection and Removal of Equipment
- We will deliver and erect the equipment shown in the contract so that it is ready for use by the date shown in the contract.
- We will not be liable for any compensation if any minor items or terms are outstanding, but in return we agree to rectify such items or terms a soon as we reasonably can.
- Before we deliver the equipment, you will ensure that we have unrestricted access to the site on dates which we will notify to you, which will be before the date shown in the contract for the actual start of the hire. If you fail to secure us unrestricted access, an additional charge may be raised to cover any additional costs that occur as a result of this. We will make every effort to accommodate change of dates made by you, but this is subject to our other work schedules and may incur extra costs should you wish to change dates.
- You will ensure that the site is served by a firm access road with adequate hard standing and the site itself is firm, level, free from flooding, trees and overhead obstructions and without buried pipes, or concealed services which might suffer damage as a result of our erecting the equipment. If you cannot meet any of these conditions you will let us know in writing as soon as possible before we deliver the equipment, and if these matters have not previously been mentioned during the contract negotiations, we reserve the right to make further charges to cover any additional costs that we incur in dealing with any problems with the site, access to it, obstructions etc.
- You or your duly authorised representative will be present at the site on the date notified to you to instruct us exactly where the equipment is to be constructed, and will ensure that you have authority from the site owner or organiser to do this. Any delay in time by you may result in extra charges if we are kept waiting unduly. If we have to site our equipment in a different place to that agreed, or if we have to move any of our equipment after it has been erected, then you will be responsible for any reasonable charges that we make.
- We will do our best to deliver and erect the exact equipment as specified in the contract. If we are unable to do this for any reason, we may substitute equipment to achieve the same result. We will not however insist on your accepting substitute equipment which is substantially or materially different from that which is specified in the contract.
- We will dismantle and remove from site our equipment as soon as possible after the hire period defined in the contract is terminated. We will do our best to remove our equipment as quickly as possible, and you will ensure that we have free and unhindered access for this purpose. Extra charges may be raised if you fail to allow us free and unhindered access. We will only remove our equipment during reasonable hours and any work outside these hours will be with your consent. You should note that the installation and erection of the equipment often involves the use of heavy plant or machinery and the use of stakes or similar ground fixing devices. We will exercise every reasonable care, but will not be responsible for any element of making good of the site after removal of our equipment. We can provide aluminium or similar type track way if booked in advance and at additional cost to be agreed.
Marquee Hire – Customer Responsibility
Your Responsibility When Hiring Equipment
- You must take note of and implement any instructions that we give you relating to the safe use of our equipment. You will be liable for any loss or damage which results from your failure to follow our recommendations.
- You are responsible for the general security of the site throughout the whole of the period when our equipment is present. You are responsible for the safety and security of the equipment from the commencement of installation to the completion of dismantling and subsequent removal from the site. You will make good any loss or damage to the equipment which may occur during this period.
- You will notify us as soon as possible of any defect or deterioration in the equipment. In return we will take all reasonable steps to remedy this as quickly as we can. We may make a charge for any site visit unless the need for a visit was as a result of any inherent defect in our equipment or workmanship.
- You will in particular ensure that the interior of any structure is adequately heated when necessary so as to protect from frost, ice or snow damage, and you will not allow the collection or build up of snow or rain on the equipment.
- In windy conditions you will take all reasonable steps to make sure that all openings are firmly closed when not in use, and are opened only for the purposes of entering or leaving the structure.
- You will take all reasonable steps to make sure that the equipment is not at any time altered or interfered with, and you will make sure in particular that no unauthorised entries are made in any tented enclosure, and that no walls, poles, ropes, anchors, wires or other parts or any structure are moved, removed, altered or modified or in any way tampered with or misused.
- If we incur any cost, or if our equipment is damaged, through your failure to follow any of these conditions you will be responsible to compensate us fully for that loss.
Marquee hire Electricity Terms
Electrical Goods
- Where appropriate you will ensure that there is a suitable electrical supply to the structure adequate for the equipment. If a supply is not available, you will notify us before we deliver the equipment to site. We can then arrange for a portable supply at your expense to be agreed.
- Electrical equipment must be used with the original plugs or sockets fitted. If you need to fit other suitable plugs or sockets, any work must be carried out with our approval and by a competent and qualified person, who must also return the equipment to its original condition.
- You are responsible to ensure that you have a suitable and adequate electricity supply for the equipment.
- You must never use electrical goods that are not earthed properly, and you must observe any regulations applying to the use of goods including the Electricity at Work Regulations 1989, while you are responsible for the goods.
Marquee Heath and Safety
Health & Safety We aim to provide a safe work environment for all our employees engaged in erecting, maintaining and supervising our equipment when on site. To ensure that all site operations are conduced in accordance with safe working practices and comply with relevant health and safety regulations, we require you to supply us with a copy of your health and safety policy (where available) before the equipment is delivered to site, together with details of any specific site condition and/or restriction which requires safety consideration.
J & L Marquees Liability
Limits of Our Liability
- We will not be liable for any delay in erecting or dismantling equipment which is caused or exacerbated, whether directly or indirectly by any strike, lockout, labour disturbance, Government action, civil commotion, unrest, riot, armed conflict, fire, flood drought, failure of power supply, unavailability or breakdown of normal means of transport, adverse weather, act of God or any other matter beyond our reasonable control.
- We will not be liable for any loss or damage to the site, its contents and our equipment, where this is caused by factors out of our reasonable control. This would include, but is not limited to, negligent or malicious acts of third parties, inclement weather conditions etc.
- The maximum amount for which we will be liable in any circumstances is the total hire charge payable under the contract. This limit does not apply in respect of any claim for death or personal injury which results from negligence on our part.
Marquee hire Insurance
Insurance of Equipment
- The client shall be responsible for and indemnify the company against any loss of or damage to all hired equipment whatsoever the cause.
- Upon payment of the „Damage Waiver Fee‟ referred to on the quotation then the above clauses 9a and 9b will not apply. Please note that the client will remain responsible for and will indemnify the company against any loss of or damage to all Hired equipment resulting from their negligence or legal liability.
- We ask you to specifically note most insurance does not cover any consequential loss for which, if required, you must insure separately.
Terms on ending the marquee hire Contract
Ending the Contract
- We may end this contract if: i. You break its terms; or ii. You become bankrupt; or iii. As a Company you start to be wound up, or a Receiver or Administrator is appointed over all or part of your assets; or iv. You enter into any agreement with your creditors or a voluntary agreement is made which affects you; or v. You enter into a voluntary agreement. If we end the contract in these circumstances, it will end immediately and we may repossess any or all of our equipment. If we end the contract it will affect our right to recover any money you owe us under this contract or damages we claim as a result of your breaking this contract.
- You may end this contract by giving clear notice in writing, but if you do, you will be liable to pay us a percentage of the hire charges shown below) depending on the length of time left between our receiving your written notice and the date shown in the contract by which the equipment was to be erected and ready for use. The amount payable by you will be on the following scale: i. – more than 90 days notice – 25% ii. – less than 90 days notice, but more than 30 days notice – 50% iii. – less than 30 days notice – 100%
Marquee Equipment Ownership & Access rights
Ownership of Equipment
- The equipment remains the sole property at all times of J & L Marquees. You are prohibited from parting possession with, from selling or hiring out the equipment at all times.
- We retain the absolute right to repossess any equipment if you have any outstanding monies owing to us at any time the equipment is in your possession.
- This right to repossess as stated at 11b shall not preclude any other remedy that we may have, whether under the contract or otherwise. Our Rights of Access We may enter any land or premises where we reasonably believe the equipment is, at reasonable times and after giving reasonable notice (except in cases of emergency) and you irrevocable authorise us to do so to enable us to inspect, test, repair, service, maintain, replace or repossess the equipment.
- Errors & Omissions We maintain the absolute right to correct, without liability, any errors and/or omissions on any sales literature, website, price list, notices or any other documents, or in any other information issued by us.
J&L Marquees Update
The J & L Marquees Terms and Conditions was last Updated on Monday 19th October 2020
